First, carefully consider the technology you want to use – don’t jump in feet first. This will require you to think about a number of different aspects:
Pick a solution, not a product
Ensure your tools are solutions, rather than a solitary product. In this way, systems, applications and devices will all be connected, making collaboration and sharing content much easier. Plus, you’ll avoid any conflicts, or duplication and compatibility issues. That means the usability and the quality of related business reports aren’t restricted – and you can save money too.
If you’re already using Microsoft products, for example, you may also have access to their cloud database (Microsoft Azure SQL) and videoconferencing application (Microsoft Teams). Alternatively, you could explore modular software that can integrate with your existing systems.
Pay attention to the details
It’s important to review your solution after you’ve made your decision. From the different licensing models on offer to how viable the tool will actually be in your business, you don’t want to sign up for something that’s impractical later down the line.
Due diligence is essential. Look at the technology’s functions, along with its life cycle. We suggest selecting a trustworthy technology partner who will be there to support you now and throughout your relationship with them. They’ll help you minimise risks and upscale or downscale your systems as required.
Put the right infrastructure in place
To collaborate effectively, you’ll need to have the right technology infrastructure. A key aspect is, of course, internet connection. Not all connections are made equal, so make sure your remote team has enough bandwidth to manage the amount of data they’ll be using.
Consider the devices your staff have too. If their personal laptop may result in reduced productivity, you might need to purchase a reasonably priced one on their behalf. For capturing data on the go, mobiles can be used. And if anyone requires a bigger screen but also wants to use a device like a notebook, then a tablet may be more suitable.
For team members that need to access your office desktop remotely, set up a remote desktop connection. It’s quick, easy, and often doesn’t require you to buy any additional products.